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5 Tips for Improving Workplace Communication with Your Team

President Of TrainSmart, Inc.

As a manager, it’s important to make sure that you are effectively communicating with your team members in order to foster a positive work culture, increase productivity, and prevent misunderstandings and conflicts. In this context, communication means listening to them and creating a safe environment for them to share their viewpoints.

Here are five tips that can help managers improve their communication with their team:

Practice Actively listening

The most important skill a manager can have is the ability to actively listen to their team members. There are three distinct behaviors involved in active listening. First, give the listener your undivided attention. That means no multi-tasking, no looking at your phone to answer a text, and no completing an email and then starting the conversation.  Second, use your entire body to let them know you are listening. Keep strong eye contact. Nod to acknowledge various points and ask relevant questions at key points in the conversation. Finally, take notes! That way you can reflect on the conversation in the event you get very busy as soon as the conversation is over.

Create a psychologically safe work environment

Psychological safety is the belief that you won’t be punished or humiliated for speaking up with ideas, questions, concerns, or mistakes. At work, it’s a shared expectation held by members of a team that teammates will not embarrass, reject, or punish them for sharing ideas, taking risks, or soliciting feedback.

Be clear and concise

When communicating with your team, it’s important to be as clear and concise as possible. This means avoiding jargon or technical language that not everyone may understand, and getting straight to the point. This will help ensure that your message is understood by everyone and that there is no confusion.

Use various channels of communication

Different people prefer different methods of communication, so it’s important to be open to using a variety of channels. This can include email, phone, in-person meetings, and even virtual platforms like Slack or Microsoft Teams. By being open to using different channels, you can ensure that everyone on your team has the opportunity to communicate with you in the way that works best for them.

Set aside dedicated time for team communication every day

It can be easy for communication to get lost in the hustle and bustle of everyday work. To ensure that your team has the opportunity to communicate with you, it’s a good idea to set aside dedicated time every day that they know you are available.  Think of it like a professor holding office hours. In addition, you still want to have regular team meetings and daily check-ins at either the start or end of the day to see how they are doing.


In summary, managers’ ability to communicate effectively is crucial for developing a cohesive team and increasing output. Managers may greatly increase their communication with their teams by actively listening to them, creating a psychologically secure environment, being clear and precise, using a variety of communication methods, and allocating specific time for team communication. Managers may improve team morale, reduce the likelihood of misunderstandings, and speed up progress toward their goals by following these guidelines.

TrainSMART Custom-Tailored Workplace Communication Workshops

Are you a manager looking to improve your communication with your team and create a more positive work environment? Our workplace communication training course is designed to help managers like you learn the essential skills needed to communicate effectively with your team.

In this course, you will learn how to actively listen to your team members, create a psychologically safe work environment, be clear and concise in your communication, use various channels of communication, and set aside dedicated time for team communication.

By taking this course, you will be able to improve team morale, reduce the likelihood of misunderstandings, and increase productivity in your workplace. Don’t wait any longer, inquire about our workplace communication training course today and take the first step toward improving your communication skills!