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5 Tips for Improving Workplace Communication with Your Team

President Of TrainSmart, Inc.

As a manager, it’s important to ensure that you communicate effectively with your team members to foster a positive work culture, increase productivity, and prevent misunderstandings and conflicts. In this context, communication means listening to them and creating a safe environment for them to share their viewpoints.

Here are five tips that can help managers improve their communication with their team:

Practice Actively listening

The most important skill for managers is actively listening to their team members. Active listening involves three distinct behaviors.

First, give the listener your undivided attention. That means no multi-tasking, no looking at your phone to answer a text, and no completing an email and starting a conversation.

Second, use your entire body to let them know you are listening. Keep intense eye contact. Nod to acknowledge various points and ask relevant questions at key points in the conversation.

Finally, take notes! That way, you can reflect on the conversation in the event you get very busy as soon as the conversation is over.

Create a psychologically safe work environment

Psychological safety is the belief that you won’t be punished or humiliated for speaking up with ideas, questions, concerns, or mistakes. At work, it’s a shared expectation held by members of a team that teammates will not embarrass, reject, or punish them for sharing ideas, taking risks, or soliciting feedback.

Be clear and concise

When communicating with your team, it’s important to be as clear and concise as possible. This means avoiding jargon or technical language that not everyone may understand and getting straight to the point. This will help ensure that everyone understands your message and that there is no confusion.

Use various channels of communication

Different people prefer different methods of communication, so it’s important to be open to using a variety of channels. This can include email, phone, in-person meetings, and even virtual platforms like Slack or Microsoft Teams. By being open to using different channels, you can ensure that everyone on your team has the opportunity to communicate with you in the way that works best for them.

Set aside dedicated time for team communication every day

It can be easy for communication to get lost in the hustle and bustle of everyday work. To ensure that your team has the opportunity to communicate with you, it’s a good idea to set aside dedicated time every day that they know you are available.  Think of it like a professor holding office hours. In addition, you still want to have regular team meetings and daily check-ins at either the start or end of the day to see how they are doing.


In summary, managers’ communication ability is crucial for developing a cohesive team and increasing output. Managers may significantly improve their communication with their teams by actively listening to them, creating a psychologically secure environment, being clear and precise, using various communication methods, and allocating specific time for team communication. By following these guidelines, managers may improve team morale, reduce the likelihood of misunderstandings, and speed up progress toward their goals.

TrainSMART Custom-Tailored Workplace Communication Workshops

Are you a manager looking to improve communication with your team and create a more positive work environment? Our employee communication training is designed to help managers like you learn the essential skills needed to communicate effectively with your team.

In this course, you will learn how to actively listen to your team members, create a psychologically safe work environment, be clear and concise, use various communication channels, and set aside dedicated time for team communication.

By taking this course, you will improve team morale, reduce the likelihood of misunderstandings, and increase productivity in your workplace. Don’t wait any longer—inquire about our workplace communication training for managers course today and take the first step toward improving your communication skills!